Everything you need to plan leave properly
From the first booking to the last locum session — every feature is included in every subscription.
A calendar your team will actually use
Staff book leave on a monthly calendar that already knows their balance, their working pattern and their colleagues' plans.
- Balances tracked in sessions or hours — whichever fits the role
- Half-day (AM/PM) bookings and multi-day ranges
- Colleague leave shown alongside your own, so clashes are obvious
- Study leave tracked separately from annual leave
Approvals backed by service levels
Define the minimum staffing each role needs, and ALPS checks every request against it before you decide.
- Clear recommendations: approve, arrange cover first, or hold
- Propose alternative dates instead of rejecting outright
- A dedicated queue keeps popular periods fair
- Approve, decline or delegate — with notes kept on the request
The month at a glance
Every person, every session, one screen. The team overview splits each day into morning and afternoon so part-time patterns are clear.
- Filter by approval status, worker type or group
- Spot pinch points weeks ahead
- Perfect for the Monday-morning huddle
Find cover before it's a problem
When approved leave would breach your service levels, ALPS highlights the gap and helps you fill it.
- Breaches flagged by date, role and severity
- Offer sessions to your locum pool in a couple of clicks
- Locums confirm through their own cover portal — no account needed
- Track every gap from spotted to covered
Requests staff can track themselves
Everyone sees their own history — submitted, approved, pending or cancelled — without asking the practice manager.
- Requests grouped by month with full status history
- Notes travel with the request
- List or calendar view, whichever suits
Set up once, in bulk
Configure your whole practice from one settings area — users, roles, groups, schedules, service levels and leave periods.
- Export your entire setup to Excel, edit it, and sync it back
- Custom work schedules for part-time and shift patterns
- UK bank holidays seeded automatically, with per-person overrides
- A full audit trail of every change
The details are covered too
Bank-holiday engine
Inclusive or exclusive entitlement models, statutory top-ups and per-user overrides — calculated for you, every year.
Popular period insights
Heatmaps show when demand for leave is highest, so staff book with realistic expectations and approvers stay fair.
Notifications
Approvals, reminders and cover confirmations reach the right people automatically.
Pro-rata entitlements
Part-time contracts and mid-year starters get accurate allowances without a calculator in sight.
Secure sign-in
Single sign-on with per-practice isolation keeps your team's data private and your logins simple.
Audit trail
Every change is logged — who did what, and when — for complete peace of mind.